PRIVACY POLICY

Giridham Art and Culture Foundation

Last Updated: 05/02/2026

Giridham Art and Culture Foundation (“Foundation”, “we”, “our”, or “us”) is committed to protecting the privacy and confidentiality of its members, donors, volunteers, beneficiaries, and website visitors.

This Privacy Policy explains how we collect, use, store, process, and safeguard your personal information when you interact with us through membership applications, donations, events, or our website.

1. Legal Identity of the Organization

Name: Giridham Art and Culture Foundation
CIN: U85300PN2022NPL209971
PAN: AAJCG6817H
TAN: PNEG28018E
NGO DARPAN ID: 133961

Registered Address:
C/o Girish Baburao Dhamane,
FL 501, Venkatesh Apartment,
PL No. 1, S. No. 148/2A, SUS Road, Pashan,
Pune – 411021, Maharashtra, India

Office Address:
Unit No. 259, New Ashriwaad Industrial Estate No. 5,
Ram Mandir Cross Lane, Goregaon (West),
Mumbai – 400104, Maharashtra, India

2. Information We Collect

We may collect the following categories of personal information:

a) Identity Information

  • Full Name

  • Date of Birth

  • Gender

  • Photograph

b) Contact Information

  • Address

  • Email ID

  • Mobile Number

c) Government Identification Documents

(Collected for compliance and verification)

  • Aadhaar Card

  • PAN Card

  • Address Proof

d) Membership Information

  • Membership Category

  • Reason for Joining

  • Contribution Interests

e) Financial & Payment Information

  • Donation / Membership Fee Details

  • Transaction Reference Numbers

  • Payment Proofs

  • Bank Transfer Details (if shared)

Note: We do not store debit/credit card numbers on our servers.

3. Purpose of Data Collection

Your information is collected and processed for lawful and legitimate purposes, including:

  • Processing membership applications

  • Issuing receipts and membership IDs

  • Maintaining statutory records

  • Donor and contribution management

  • Regulatory and legal compliance

  • Communication regarding programs/events

  • Volunteer coordination

  • Audit, accounting, and reporting requirements

4. Legal Basis for Processing

We process personal data based on:

  • Consent provided by you

  • Compliance with legal obligations

  • Legitimate interests of the Foundation

  • Contractual necessity (membership/donations)

5. Use of Financial Information

Financial/payment details are used strictly for:

  • Membership fee processing

  • Donation accounting

  • Issuing receipts

  • Audit and statutory filings

All transactions are processed via authorized banking channels or payment gateways.

6. Data Sharing & Disclosure

We do not sell, rent, or trade personal data.

Information may be shared only with:

  • Government authorities (if legally required)

  • Statutory auditors and compliance officers

  • Payment gateway providers / banks

  • Legal advisors (if required)

Such disclosures are made strictly on a need-to-know and lawful basis.

7. Data Storage & Security

We implement reasonable technical and organizational safeguards, including:

  • Secure physical storage of documents

  • Password-protected digital records

  • Restricted staff access

  • Encrypted financial transactions (via gateways)

However, no system is 100% secure; users share data at their own risk.

8. Data Retention Policy

We retain personal data only as long as necessary for:

  • Membership validity

  • Legal compliance

  • Accounting and audit requirements

  • Regulatory reporting

Documents may be retained even after membership termination where required by law.

9. Website Data & Cookies

If you visit our website, we may collect:

  • IP Address

  • Browser Type

  • Device Information

  • Pages Visited

Cookies may be used for:

  • Website functionality

  • Analytics

  • User experience improvement

Users may disable cookies in browser settings.

10. Third-Party Links

Our website may contain links to third-party platforms (payment gateways, social media, etc.).

We are not responsible for the privacy practices of such external websites.

Users should review their respective privacy policies.

11. Your Rights

You have the right to:

  • Access your personal data

  • Request corrections

  • Withdraw consent (where applicable)

  • Request deletion (subject to legal retention rules)

Requests may be made via the contact details below.

12. Children’s Privacy

We do not knowingly collect personal data from children under 18 without guardian consent, especially in welfare or cultural programs.

13. Policy Updates

The Foundation reserves the right to modify this Privacy Policy at any time.

Updated versions will be posted on our website with the revised effective date.

Continued use of our services implies acceptance of changes.

14. Contact for Privacy Matters

For any privacy-related queries, contact:

Giridham Art and Culture Foundation

📞 Nilesh: +91 9969456938
📞 Hemanth: +91 8904011789
📞 Pallavi: +91 9591666047

📧 Email: giridhamacf@gmail.com